1 · Scope
These Terms of Service ("Terms") apply between Laurence Fink (sole proprietorship, see Imprint, referred to as "we" or "huddl") and you as a user of the huddl app and the marketing website huddl.me (collectively, the "Service").
2 · Description of services
huddl is a mobile application for collaborative event planning. The Service includes:
- Creating and managing event entries (date, location, description, picture)
- Inviting registered participants via link
- Group chat with text, voice messages, reactions, replies, polls, and mentions
- A shared photo and video gallery per event
- Push notifications for relevant activity
- Optional: Premium features via the huddl Pro subscription or the Event Pass (one-time purchase for a single event)
We continuously develop the Service and reserve the right to adapt or discontinue features to a reasonable extent.
3 · Eligibility
- Minimum age: 16 years.
- You need a device with current iOS or Android and an internet connection.
- For registration you need a valid email address or an Apple/Google account.
4 · Account and obligations
You agree to:
- provide truthful information when registering,
- keep your credentials confidential,
- not use the Service for unlawful content (in particular insults, threats, copyright-infringing content, sexualized depictions of minors).
In case of severe violations, we may remove content and suspend or delete the account.
5 · User-generated content
You retain the rights to the content you upload (text, photos, videos, voice messages). You grant us a simple, non-exclusive, royalty-free license as needed for operating the Service (storage, transmission, display to authorized event participants).
You represent that you hold the necessary rights to the uploaded content and do not infringe any third-party rights.
6 · Zero tolerance for objectionable content and abuse
There is a zero-tolerance policy for objectionable content and abusive behavior. By using the Service you agree not to post any insulting, harassing, threatening, violence-glorifying, discriminatory, sexually objectionable, or otherwise unlawful content, and not to behave abusively toward other users.
To enforce this, we provide the following mechanisms directly in the app:
- Report: messages and media can be reported with just a few taps.
- Block: you can block other users so their content is hidden on both sides.
- Moderation: reported content is reviewed; once a threshold of independent reports is reached, it is hidden automatically.
We generally review reports of objectionable content within 24 hours. Where a violation is found, we may remove the content concerned and suspend or permanently exclude users who violate these rules from the Service. We inform you in the app about moderation actions affecting your content.
7 · huddl Pro · premium subscription
huddl Pro is an optional, paid subscription. The following additional terms apply:
7.1 Contract conclusion
The subscription contract is concluded by your purchase in the App Store (Apple) or Play Store (Google). Payment is processed via the payment method stored there.
7.2 Term and cancellation
The subscription automatically renews for the selected billing period (monthly or yearly) unless you turn off auto-renewal in your App Store account settings. After cancellation, you can use huddl Pro until the end of the billing period you have already paid for. Any additional deadlines and procedures shown by the respective store at purchase apply. Deleting your huddl account does not cancel a running store subscription; turn off auto-renewal separately in the App Store or Google Play first.
7.3 Right of withdrawal and refunds
huddl Pro and the Event Pass are sold exclusively via the App Store (Apple) and Google Play. Purchase and payment are processed under the additional terms of the respective store. Your mandatory statutory rights against us remain unaffected. Before purchase, the store displays the material product, price, and term information and provides a process for refund requests. For digital content, the right of withdrawal may expire early if the statutory requirements of § 356 (6) BGB are met.
You can first request a refund directly from the respective store: with Apple via "Report a Problem" (reportaproblem.apple.com), with Google via the Google Play refund process (support.google.com/googleplay). You may also assert statutory claims at support@huddl.me.
7.4 Prices
Prices include statutory VAT. Current prices are shown in the app before purchase.
8 · Event Pass · one-time purchase
The Event Pass is an optional, paid one-time purchase. The following additional terms apply:
8.1 Scope of services
The Event Pass unlocks premium features (in particular higher guest and media allowances, video upload, photos at up to 4K resolution, additional storage, and multiple co-hosts) for exactly one event of your choice. Recurring events and series are not included. The specific features and allowances shown in the app before purchase govern your purchase.
8.2 Contract conclusion and term
The contract is concluded by your purchase in the App Store (Apple) or Play Store (Google); payment is processed via the payment method stored there. The Event Pass is not a subscription and does not auto-renew. It is valid for 24 months from successful assignment to the selected event. While active, the protected event does not consume an account event slot. After expiry, new actions are again subject to the then-current limits of your plan and existing content follows the 90-day rule in section 9.4.
Once assigned, the Event Pass cannot be transferred to another event. If you permanently delete the assigned event or your account, any still-active pass is consumed and cannot be restored. The app explicitly warns you before deletion.
8.3 Withdrawal, refunds, and prices
Section 7.3 applies accordingly to withdrawal and refunds, and section 7.4 to prices.
9 · Storage, event allowance, and retention
9.1 Event allowance
Every plan includes a maximum number of events you own. All of your events count, including past ones. An event with an active Event Pass is exempt from this account allowance for the pass term and counts again after the pass ends. The applicable number is shown in the app. Once the allowance is used up, you can delete an event you no longer need or move to a larger plan in order to create a new one.
9.2 Storage
Each event has a storage allowance for photos, videos, and voice messages. The applicable size is shown in the app. Once it is reached, further uploads to that event require deleting existing content or upgrading.
9.3 After a paid plan ends
If your Huddl Pro subscription actually ends — after the paid term and any billing grace period granted by the store — the following applies:
- 90 days of full read access and media backup. All existing events and content remain available unchanged. During this period you can save or share existing photos and videos from the media library, add dates to your device calendar, reduce media, delete events, select eligible events to keep, or renew the subscription. This does not mean that a complete event archive can be exported as ZIP, PDF, or JSON.
- Immediate Free limits for new cost. New events, uploads, and other storage- or cost-increasing actions are subject to your then-current plan from the actual access end. Existing content is not changed merely for this reason during the 90 days.
- Clear notices. We notify you when the retention case opens and again 30 and 7 days before the deadline by in-app notice, push, and email. The notice states the exact deadline, affected events, and available actions. Co-hosts of affected events are also notified; other registered participants receive an in-app/push notice 30 and 7 days beforehand so they can save their own media.
- Deletion only for an actual violation. If your remaining events still exceed your plan’s event, media, or storage limits after the deadline, we delete only the previously identified events needed to comply, including their content. We do not arbitrarily select and remove individual media from an event that is otherwise kept. After an automatic deletion is actually carried out, we confirm it by email to the owner and affected co-hosts.
- Your choice and a safe default. In the app, you choose which Free-compliant events remain. If you make no choice, we keep up to the allowance the most recently meaningfully used eligible events and release older ones. Immediately before deletion, we re-check Pro or Event Pass protection, current compliance, legal holds, and future-event protection.
A one-off future event is protected at least through its end. An open-ended recurring series does not gain perpetual protection merely because it has no end date; actual meaningful activity governs it.
9.4 After an Event Pass expires
When an Event Pass expires or is effectively refunded, its protection ends. The event counts toward the account allowance again and is subject to the limits of your then-current plan. If that creates an actual event, media, or storage violation and there is no Huddl Pro subscription, the same 90-day window, selection, notices, and final re-check under section 9.3 apply. Pass expiry alone therefore never causes immediate deletion.
9.5 Deletion of long-inactive events
An event may be deleted after 24 months without meaningful signed-in activity. Meaningful activity includes actively opening or explicitly keeping the event, edits, uploads, chat messages, reactions, poll or RSVP actions, successful media backups, and calendar additions. Technical background requests, cache refreshes, automated notices, and other system jobs do not count.
We open a retention case no earlier than 90 days before deletion and notify the owner at the start and again 30 and 7 days beforehand; co-hosts and registered participants are informed as described in section 9.3. Any meaningful activity resets the inactivity period. Active Huddl Pro, an active Event Pass, a legal hold, and protection for a future one-off event prevent deletion. For events created before this rule is introduced, the 24-month period starts no earlier than the rule’s effective date.
9.6 Fair use
The service is intended for organising private events. In particular, automated bulk retrieval of media, use as general cloud storage or a file distribution service, and sharing access with third parties for that purpose are not permitted. Where usage substantially exceeds normal use, we will contact you before taking action; in such cases we may temporarily throttle delivery.
10 · Availability
We strive for high availability but do not guarantee it. Maintenance and outages may cause temporary restrictions.
11 · Liability
We are liable without limitation for damages from injury to life, body, or health, for intent and gross negligence, as well as for damages under a warranty and the Product Liability Act.
For damage to property and other financial damage caused by slight negligence, we are only liable for breach of a material contractual obligation, limited to typical, foreseeable damage.
Otherwise, our liability is excluded.
12 · Data protection
Information on the processing of your personal data is available in the Privacy Policy.
13 · Changes to these Terms
We may amend these Terms where necessary to reflect changes in law or case law, to cover new or changed features of the Service, or to close regulatory gaps, provided the amendment does not shift the balance of performance and consideration to your disadvantage. We will notify you of such changes in text form (e.g. by email or in the app) at least 30 days before they take effect. If you do not object before the effective date, the amended Terms are deemed accepted; we will separately point out this effect and your right to object in the notification. If you object, either party may end the usage relationship.
Changes that materially alter the balance of performance and consideration — in particular price changes to existing subscriptions or material restrictions of core features — will only be made with your express consent. Price changes to running subscriptions are additionally governed by the rules of the respective app store.
14 · Governing law, venue
These Terms are governed by the laws of the Federal Republic of Germany, excluding the UN Sales Convention. For consumer contracts, mandatory consumer protection provisions of your country of habitual residence remain unaffected.
Venue for disputes with merchants and legal entities under public law is, to the extent legally permissible, our place of business (see Imprint).
15 · Severability
If individual provisions of these Terms are invalid, the validity of the remaining provisions remains unaffected.
Last updated: September 2026